If your email inbox gets full and uses up all the allocated space of your email account, other people will not be able to send you emails.
There are a number of reasons this could occur. The usual reason is that the mail program on your device (phone, tablet, desktop computer) is telling your online mail server to keep a copy of all the messages that have passed through it, and it’s the server which has filled up.
Without attempting to try and give a detailed ‘how to’ for every possible configuration and version of mail clients, servers and platforms, suffice to say that if this is the case you will need to log in somewhere (either the ‘webmail’ version of your email account, or your inbox on your device), and change a setting. The aim is to be able to automatically delete emails from the server after you’ve downloaded them to your device and a period of time has passed. Quite often there are settings available to delete messages from the server that are a week or a month old after you’ve read them. This won’t delete emails from your device, only from the server, and only when you have downloaded them, read them, and the period of time has passed.
However, if you are still using a mail server which does fill up, perhaps it might be time to migrate to a newer system.
To this end, Quikclicks uses Gmail. Gmail is Google’s free email system. It is part of the G Suite, a full featured business coordination tool for business. There are both free and paid versions. Quikclicks, as a business in Sydney, uses the paid version of G Suite to coordinate staff calendars, shared documents, time-lining tools, chat, and of course email.
If you receive large volumes of email, you can take advantage of Gmail’s large amount of free online storage and use it to manage all of your incoming and outgoing email instead of the default web hosting account. This will also allow you to use your Gmail account to send and receive Emails, but still allow your business Domain Name to be used instead of your @gmail.com email address. To do this read our Using Gmail to manage all of your incoming and outgoing POP3 Email Knowledgebase article.
NOTE: As a courtesy, we supply information about usage of some third-party products, but we don’t endorse or directly support these products and are not responsible for the functionality or reliability of them.